Call Meeting to Order/Roll Call/Pledge:

Park Board Chair Nicole Altenburg called the regular session of the Park Board to order at 6:35 PM. Present were Park Board members Tina Gauthier, Sonja Ray, LeAnne Kavanagh, and Rod Cline; Superintendent Jim Suta, and Secretary Cheri Bundy. Absent were Mayor Doug Embody and Recreation Director Jennifer Biegler.

Visitors:

NONE

Approval of Minutes:

Rod made the motion to approve the December 14, 2009 minutes ~ Tina seconded. Motion carried with all in favor and none opposed.

Superintendent’s Report:

We purchased 24 tables and 39 chairs for the civic center. Keith Larson gave a quote of $16,000 to replace the stalls in the swimming pool bathrooms. Jim said they can be replaced for a quarter of that price by using rfp panel. It will also hold up better to vandalism. Dave Momberg is working on a quote for the showers at the swimming pool. The tower will have to be removed in the men’s room and repaired like the Civic Center men’s room. The playground equipment is in and is being stored in the swimming pool storage building until the weather gets nicer.

Recreation Director’s Report:

Jennifer had a written report for everyone.

New Business:

The energy audit is put on hold until we hear back from the grant that Jennifer is working on.

The Park Board duties and responsibilities were further discussed. Nicole will question the City Attorney about who has voting powers among the members, and what the quorum should be. Clarification is also needed about the revised Chain of Command chart that Joni set up and how it fits in with the ordinance that governs the Park Board. She will also ask him about needing to be living within the city limits to be a member of the board. Also, she needs to ask him about the reviewing of claims and “what’s the point” since they are already paid before they can even be reviewed. It was also decided that the top Park Board positions will be called the Chair and the Vice Chair. Rod asked about having a sub committee of three to sit in on interviews or at least review the applications for civic center help and lifeguards. It was agreed that the Park Board members should have no say in evaluations because you should only be evaluated by your supervisor. Nicole will take the codified ordinance and the original ordinance to the City Attorney to help us understand the things that are confusing to us. LeAnne suggested that we get the information from him in writing and on a timeline. If this is not what he handles, then maybe we need to take it to Alec Hanson with Montana League of Cities and Towns. We need major clarification on what our board duties and responsibilities are.

Old Business:

The financial statement was reviewed and discussed. Jim said that once the budget amendment goes through, all the figures will fall into place.

Lorrette Carter of Shelby got back with LeAnne regarding the Rural Health Initiative. She knows ways of bringing community wellness programs into the communities and what services are available from the state and funding to help accomplish this. When LeAnne gets more information, this item will be placed back on the agenda.

Other Business:

None

Correspondence:

Nicole and LeAnne’s letter to the County Commissioners in support of the proposed plan for Central Park encouraging them to release more CTEP funds to support the project seriously.

LeAnne made the motion to adjourn the meeting at 8:10 pm. Rod seconded. Motion carried with all in favor and none opposed.