Call Meeting to Order/Roll Call/Pledge:

Park Board Chair Nicole Altenburg called the regular session of the Park Board to order at 6:40 pm. Present were Mayor Doug Embody; Park Board members LeAnne Kavanagh, Sonja Ray, Tina Gauthier, and Rod Cline; Recreation Director Jennifer Biegler, and Secretary Cheri Bundy. All stood and recited the Pledge of Allegiance.

Approval of Minutes:

LeAnne made the motion to approve the February 8, 2010 minutes ~ Sonja seconded. Motion carried with all in favor and none opposed.

Visitors:

NONE

Superintendent’s Report:

Jim had a written report for the board. LeAnne mentioned that when the City has surplus equipment to sell there is a specific procedure that needs to be followed, not the bidding process that Jim has suggested in his report. Doug will have Jim explain why it can be done this way, and get in touch with everybody. LeAnne also questioned why the replacement of the telephone pole will be coming out the pool budget as Jim had mentioned to Jennifer. Doug will find out from Jim and get back to everybody. LeAnne wanted to make sure that it wasn’t coming out of the Park Levy budget or the pool budget.

Recreation Director’s Report:

Jennifer presented a written report to the board. There have been problems with the new cash register system in getting it set up and running. It should be OK now. Jennifer was given permission to go ahead and hire early for lifeguards. Doug said that it is a supervisory decision and she can do what needs to be done regarding the hiring of lifeguards and not wait to get the permission of the board.

Unfinished Business:

Park Board duties and responsibilities will need to be tabled again until the next meeting since Nicole still hasn’t met with the City Attorney.

New Business:

Doug made the motion to approve John Damberger as the Urban Forestry Board Vice Chair and to recommend him to the City Council for their approval. Tina seconded. Motion carried with all in favor and none opposed. Cheri will get the information to Diana for the next City Council meeting.

The financial statement was reviewed and discussed. The board had the following questions for Doug to present to Jim and get back to them on:

• Why is there no concessions area for the storage shed at the pool?
• What is happening with the concessions area?
• $85,000 in the budget was the line item for the wading pool?

Sonja presented the idea for a raffle for a new ihome for the weight room. The weight room ladies will put together a wheel barrow of items and sell tickets at the Shamrock Shootout. If it makes more that enough money, the extra could be used for help with the purchase of an AED unit. She wanted to know if she needed to get it on the agenda and approved before proceeding. The board agreed that she would not as long as it was OK with Rod, and to let Nicole know what is going on.

Jennifer proposed that the prices needed to be changed on the room rental agreement for the Civic Center. We loose at least $3000.00 to non-profit organizations, or letting groups use it for $50.00. LeAnne would like to see a copy of the old contract and one with the new language in it for comparison. LeAnne suggested that we have a special meeting on Monday at noon, make the changes to the agreement, and then it can go to the City Council meeting on Monday night for recommendation for approval. That way the process can be completed quickly since there are a lot of events coming up that may be affected by the changes. Jennifer will bring the copies to the City Hall office so everyone can look it over before Monday.

Doug wants the board to have a focus and have an annual meeting to discuss what the board would like to accomplish for the year. Jennifer asked if there is anyway the Stairmaster could be replaced soon. LeAnne would like a goal to be that we could get the information from the City Attorney in a more timely fashion, so that the board knows exactly what they are supposed to be doing. Nicole said that she would let the City Attorney know that she could meet with him right after the Park Board Meeting on Monday and that she would only need 30 minutes or so.

LeAnne spoke of the incubator grants that are available. They could be used for getting the wellness program set up in Cut Bank. Carol McDivitt would like to partner with us; the Wishing Well could partner with us. You just need to have an idea first, and then apply for the grant - not build an idea around whatever money they give us. The money could also be used to go for a new stairmaster. The board agreed that LeAnne, Nicole and Sonja could come up with an idea because they are more in tuned with what’s going on and what’s needed as far as the wellness program goes.

Tina mentioned that we have not received an update from Jim on where we stand with the Park Levy money spent. Doug said that he would get all caught up with Jim tomorrow and let him know our questions. Her goal for the Park Board would be to have some way of knowing where we stand with the Park Levy expenses.

Other Business:

Doug presented the board with some samples of signage for entering Cut Bank. He just wanted to keep us aware of what was going on with the CTEP signage project. Jennifer asked if Doug knew when the equipment would be installed in the park. Doug read Jim’s list of projects and dates that he had plans to do the projects. Everybody agreed that it would be a good thing to have the equipment done in April so it would be ready in May when school is getting out and T-ball is starting so the kids could start enjoying it then.

Correspondence:

NONE

Adjournment:

Rod made the motion to adjourn the meeting at 8:05 pm ~ Tina seconded. Motion carried with all in favor and none opposed.