Call Meeting to Order/Roll Call/Pledge:

Park Board Chair LeAnne Kavanagh called the regular session of the Park Board meeting to order at 6:35 pm. Present were Mayor Doug Embody; Park Board members Tina Gauthier, Rod Cline, and Kristen Dillenger; City Superintendent Jim Suta, Recreation Director Jennifer Biegler, and Secretary Cheri Bundy. Absent was Park Board member Patrick Montalban. All stood and recited the Pledge of Allegiance.

Visitors:

Teri Gibson was present to request the use of the City Park on July 10, 2010 for a family party with music between the hours of 6:00 pm to 12:00 am. Electricity and the kitchen area will be needed. The procedure is that the city office needs to be contacted to make the reservation and then Cheri will notify the Park Board members. If the electricity or kitchen area is needed, Jim Suta needs to be contacted for the key. There is no need for the people to ask the Park Board for permission. Cheri was under the impression that the Board had to be asked if music was involved because of the complaints of the last band that was in the park. Doug said that it should be advertised in the paper in the spring with the reservation procedures for the parks so that everyone will be aware that there is a procedure, and something should be hung on the building with the same information. LeAnne said that it would be handy to have a guideline printed up to give to people reserving the park to inform them of what that entitles them to.

Approval of Minutes:

Doug made the motion to approve the May 10, 2010 Park Board minutes ~ Tina seconded. Motion carried with all in favor and none opposed.

Superintendent’s Report:

Jim had an itemized list of what’s been purchased and paid for, and what still needs to be invoiced with the Park Levy fund. LeAnne reported that she spoke with Andrea at the Treasurer’s Office and $47,406.00 out of the $50,000.00 Park Levy has been collected. Jim said that we need to keep enough money in reserves to cover the expenditures before the new monies come in. LeAnne had a question about the dog park reference in his report. She knew nothing about it coming before the Board. Doug admitted that he overstepped his bounds again, and he and Jim started looking for a place that was on the outskirts of town instead of in town. They found a place outside of City limits, so the Park Board would not be involved with it. LeAnne asked Jim if the expenses for the proposed Dog Park will come out of this year’s Park and Recreation budget or the next fiscal year’s budget. He said the next fiscal budget. She questioned Jim about which budget he wants the Civic Center Parking lot to come out of. He explained what he wants to do to fix the problems, but does not have an estimate for it. He could get one to everybody in time to have it done in this fiscal budget since it is things that have needed to be addressed for some time. A railing also needs to be put up along the ramp at the civic center. The ramp is needed to make the building handicapped accessible. LeAnne said that since they are legitimate concerns of everybody, and there is already funds budgeted for these improvements, he shouldn’t need Park Board approval…to just get it done. The splash park is ready for the grand opening tomorrow.

Recreation Director’s Report:

Doug commented on all of the positive feedback he got from different people about how well the swim meet was run. LeAnne asked if Jennifer had ordered the rest of the items on the priority list. Jennifer went through the list and commented on each item. They were either ordered, here, or decided not to purchase yet.

Unfinished Business:

Rod made the motion to nominate Patrick Montalban as the Vice Chair ~ Tina seconded. Motion carried with all in favor and none opposed.

New Business:

The financial statement was reviewed and discussed.

LeAnne said she would like to see each board member take charge of different areas of the City’s Park and Recreation Department. LeAnne chose Community Wellness, Rod chose the Civic Center, Kristin and Patrick will head up the walking/bike trail and the pool/splash park, Doug chose the ice skating rink and basketball courts, and Tina offered to be in charge of parks. Doug made the motion to approve the above people as chairs to the above positions ~ Rod seconded. Motion carried with all in favor and none opposed.

As far as the revision of the City’s Park Board Ordinance, LeAnne reported she spoke with City Attorney Robert Smith and he told her that we are to continue to operate under what’s in our books until the council changes it. LeAnne would like two people to present the board’s desired changes of the ordinance to the Council. She asked everybody to give Doug and Rod their input of the changes by July 12th. They will come up with something to present to the Park Board and then to the Council. LeAnne would like to see the revised ordinance presented to the Council the first part of August.
There was some discussion about setting a new day and time for regular meetings. Doug made the motion to change the meeting date to the third Tuesdays of every month at 6:30 pm at City Hall. Rod seconded. Motion carried with all in favor and none opposed.

Jim and Jennifer were asked to prepare their wish list for the 2010-2011 Park Levy Fund and the new fiscal year’s budget, which Jim will discuss with the council at their next meeting.

Other Business:

NONE

Correspondence:

NONE